SAF Funding
Student Activities Fee (SAF) funding serves as Student Council’s main form of general financial assistance for UVA’s CIOs and is allocated by Student Council’s Appropriations Committee.
Before and after applying, we urge all CIO leaders to thoroughly read ALL of the following information about the SAF funding allocation process.
Funding Rules
CIOs may submit multiple requests for SAF funding during the application window and may request up to $20,000 per semester. Any requested expense must be relevant to the CIO’s main function in order to be eligible for SAF funding. Additionally, certain restrictions apply to some expenses—such as but not limited to food and travel purchases—which can impact their eligibility for funding.
For the full set of funding rules and restrictions, please refer to pages 4-9 of the SAF Guidelines, linked below:
SEMESTER Application TIMELINE
Requests for the spring funding round will open on January 17, 2024 and run through April 12, 2024. Please pay attention to the dates provided below. These deadlines are not extendable - please submit by the times provided.
The Appropriations Committee accepts SAF funding requests on a rolling basis throughout the semester. CIOs may submit at most up to one request per funding round (five across the semester) until the application window closes. Once submitted, CIOs can expect to receive a funding allocation within 4-5 weeks depending on the time of submission.
All submissions are reviewed the day after the submission window closes. For example, if a CIO submits a request on January 20th, their request will be reviewed at the same time as a CIO that submits a request on January 26th, since the submission window closes on January 26th.
Please direct any questions to the Appropriations Committee at studco-appropriations@virginia.edu.
| Rolling round | Submissions open | Submissions close (11:59 PM) | Allocations released (evening) |
|---|---|---|---|
| 1 | January 17 | January 26 | February 16 |
| 2 | January 27 | February 16 | March 1 |
| 3 | February 17 | March 1 | March 22 |
| 4 | March 2 | March 22 | April 12 |
| 5 | March 23 | April 12 | April 28 |
Submitting a Request
CIOs looking to request SAF funding should complete the universal Student Council Funding Request Form on Presence (linked below). Here, you will complete and upload a spreadsheet listing every requested expense with adequate price verification and other basic information about your CIO. Please see page 5 of the SAF Guidelines for more information on valid forms of price verification.
Appeals
If the Appropriations Committee partially or fully denies a requested expense, you may appeal the decision to the Board of Audit and Management using the form linked below. All appeals must be submitted no later than two weeks before the end of the semester in order to be considered. Any questions regarding appeals should be directed to studco-bam@virginia.edu.
Spending Allocated SAF Funds
Once the Appropriations Committee has processed your request, you will receive an email with your finalized expense spreadsheet that includes how much funding the Committee approved for each requested expense.
Please note that the amount your CIO is approved to spend on an expense is not necessarily the amount your CIO will receive due to a limited funding pool. To see how much your CIO has available to spend, please refer to your CIO’s finance page on HoosInvolved.
Unlike co-sponsorships, CIOs must complete a payment request form with the VPSA Finance Office to receive and spend their allocated funding for each individual/group that SAF funds are going to. This form is linked below: