STudent Activities Fee Funding
Student Council provides Student Activities Fee (SAF) funding to active Contracted Independent Organizations (CIOs) at UVA for their organization’s expenses. All active CIOs can apply for SAF funding. SAF funding serves as Student Council’s main form of general financial assistance for UVA’s CIOs and is allocated by Student Council’s Appropriations Committee.
Before and after applying, we urge all CIO leaders to thoroughly read ALL of the following information about the SAF funding allocation process.
Funding Rules
CIOs may request up to $20,000 per semester.
Any requested expense must be relevant to the CIO’s main function in order to be eligible for SAF funding.
Restrictions apply to some expenses—such as but not limited to food and travel purchases—which can impact CIO eligibility for funding.
For the full set of funding rules and restrictions, please refer to pages 4-9 of the SAF Guidelines, linked below:
SEMESTER Application TIMELINE
Important: All deadlines are firm and cannot be extended. Please submit your request by the specified date and time.
Rolling submissions: The Appropriations Committee accepts SAF funding requests on a rolling basis throughout the semester.
Multiple submissions: CIOs may submit multiple requests during each funding round before the application window closes. However, only the CIO’s most recently submitted request will be reviewed.
Review timeline: All submissions are reviewed the day after the application window closes.
Please direct any questions to the Appropriations Committee at studco-appropriations@virginia.edu.
| Rolling Round | Submissions Open | Submissions Close | Allocations Released |
|---|---|---|---|
| Summer | June 29 | July 27 | August 17 |
| Fall 1 | August 25 | September 5 | September 26 |
| Fall 2 | September 6 | September 26 | October 20 |
| Fall 3 | September 27 | October 20 | November 10 |
| Fall 4 | October 21 | November 10 | December 5 |
Step 1: Set-up & Getting a Supplier Number
Supplier numbers allow the University to identify and store bank account information for individuals and organizations receiving University funds.
To request a supplier number, follow these steps:
Complete the Supplier Number Request Form linked below.
Register with PaymentWorks. The individual or organization requesting a supplier number will receive an email with a second form to complete through PaymentWorks.
Receive your supplier number. Once the PaymentWorks form has been completed and processed, the individual or organization will receive a supplier number to use for future funding requests.
Note: Each individual or organization receiving University funds only needs to complete this process once. If you have already registered but cannot locate your supplier number, contact studentengagement@virginia.edu.
For any questions, comments, or concerns regarding this process, please contact Student Engagement at studentengagement@virginia.edu.
Step 2: Submitting a SAF Funding Request
CIOs seeking Student Activities Fee (SAF) funding must complete the Student Council Funding Request on Hoos Involved, linked below.
To access the budget request:
Navigate to the “Manage” section of your CIO using the left-hand menu.
Select “Finance,” then “Budget.”
Click “Create Request” in the top-right corner.
Completing your request:
List each expense for which your CIO is requesting funding.
Provide adequate price verification for each requested expense.
Complete all required information about your CIO.
Student Council’s Appropriations Committee will review your CIO’s most recently submitted budget request.
For more information on acceptable forms of price verification, please refer to page 5 of the SAF Guidelines.
Optional Step 3: Appealing SAF Funding Decisions
If the Appropriations Committee partially or fully denies a requested expense, CIOs may appeal the decision to the Board of Audit and Management (BAM).
Appeal deadline: Appeals must be submitted within two weeks of the release of allocations for the corresponding rolling funding round. Late appeals will not be considered.
Appeals Form in Hoos Involved: Navigate to “Forms” in Hoos Involved and search “SAF Funding Appeals Form.” You can also click on the button below.
Questions: Contact BAM at studco-bam@virginia.edu with any questions regarding the appeals process.
Step 4: Spending Allocated SAF Funds
Receiving and Accessing SAF Funding
Once the Appropriations Committee has processed your request, you will receive an email from Hoos Involved with your finalized allocation, including the amount approved for each requested expense.
Important: The amount approved for an expense is not necessarily the amount your CIO will receive, as allocations are subject to the availability of SAF funding. To check how much funding your CIO has available to spend, visit your CIO’s Finance page on Hoos Involved.
Requesting Payment
Unlike co-sponsorships, SAF allocations require CIOs to complete a Payment Request Form through the Student Affairs Finance Office to access and spend their allocated funds.
A separate payment request must be submitted for each individual or organization receiving funds. The form is linked below.
Points of contact
For questions , comments, or concerns regarding the supplier number registration process (PaymentWorks) or HoosInvolved, please contact Student Engagement at studentengagement@virginia.edu.
For questions, comments, or concerns regarding Student Activities Fee funding, please contact the Appropriations Committee at studco-appropriations@virginia.edu.