Board of Audit and Management
Purpose: The Board of Audit and Management shall be responsible for conducting audits of the budget and assets of any organization receiving Student Activity Fee funds, including the Council.
Independent Status: The Board shall remain free of outside control and influence.
Requirement for Impartiality: No member of the Board may serve as an officer of an organization receiving Student Activity Fee funds, nor shall any Board member participate in the audit of a Contracted Independent Organization in which they are involved.
Chair: The Chair shall be jointly appointed by the Vice President for Organizations and the Vice President for Administration and shall serve as the Board’s official liaison to the Officers and Representative Body.
Confidentiality: The results of all audits shall be kept confidential, and may only be viewed by the Board of Audit and Management, the executive Officers, and members of the Representative Body.
Appointment of Commissioners.
The Board’s Commissioners shall be appointed as follows:
Officers Responsible for Appointment: The Vice Presidents for Organizations and Administration shall be responsible for appointing the Commissioners who shall be selected with the advice of the Chair of the Board.
Number of Appointees: There shall be at least five Commissioners appointed to the Board, and all appointees must be approved by the Representative Body.
Powers of the Board
The Board shall have the following powers:
Auditing: The Board shall have the power to audit the finances of Student Council, or any Contracted Independent Organization receiving Council funds.
Obtaining Records: The Board shall have the power to obtain financial and any other relevant records from the organization being audited.
Summoning Witnesses: The Board may require the officers of an organization, or any relevant witnesses, to appear before the Board.
Responsibilities of the Board
The Board shall have the following responsibilities:
Auditing the Student Activity Fee Account: The Board shall conduct a monthly audit of the Student Activity Fee Account, and report the results to the Vice President of Organizations and the Vice President for Administration.
Auditing Contracted Independent Organizations: Upon random selection, the Board shall conduct an audit of a Contracted Independent Organization.
Auditing the Council: Upon the request of the President, Vice President for Administration, or Vice President for Organizations, or by a majority vote of the Representative Body, the Board shall conduct an audit of the Council, or of any part of Council.
Reporting of Results: The Board shall report the results of all audits of Contracted Independent Organizations to the Vice President for Organizations and the results of all audits of the Council to the Officer(s) requesting the audit, or to the Representative Body when appropriate.
Limitations on Board’s Authority: The Board of Audit and Management shall have no punitive powers; its authority shall be limited to notifying members of Student Council of financial irregularities or unauthorized uses of Council funds.