Special Considerations and Notes

  • All fundable expenditures must show a demonstrated need for expenditure to occur and be for some activity that benefits the University community.

  • Student Council will consider funding of requests in priority to the organization.  Student Council will not consider more than $15,000 in requests per organization in a given semester. Organizations should only request necessary expenditures from the SAF.

  • All funding requests must have proof of the price of the item for which funding is requested, including receipts, invoices, and official estimates from vendors. Requested expenditures that are not accompanied by price verification will not be considered.

  • CIO’s are encouraged to fund-raise and participate in income-generating activities; however, these activities may not use SAF funds.

  • Fees for services that are an essential component of an approved activity may be considered for funding, such as umpires, referees, judges, and performance-related technicians. Instructors and coaches are not deemed essential to this end.

  • All expenditures purchased with SAF funds must be maintained, owned, and kept by the organization. It is the responsibility of the organization to track all SAF-purchased items, including their condition and location. Individuals may not keep any SAF-purchased items.

  • Equipment purchases over $500 and the circumstances of its use shall be subject to the discretion of Student Council.

  • Contracted speaker fees are eligible for funding at the discretion of  Student Council.

  • Funding for food will be considered on the basis that is essential to the stated mission of the organization and forms a critical component of a program open to the University community.

  • All SAF­-funded groups are eligible for a business checking account through Bank of America, Wells Fargo, UVa Credit Union or Alumni Hall. Contact VPSAO-Finance for additional information.

  • Funding for travel will only be approved for activities that are guaranteed to occur. For competitions that require the group to qualify, Student Council will look to the group’s history of qualification to determine the eligibility of the request.

  • Event insurance fees will be considered on the basis that they are required by the University’s Event Planning Services. Proof of this requirement must be presented with the funding request.