CRITERIA FOR APPROVAL BY STUDENT COUNCIL
Applying for CIO status is not the first step after you have an idea for an organization you want to form. In most cases, students should only apply for CIO status after their organization has been established and operating for enough time to meet the criteria.
Students have the right to assemble and form a club without CIO status. Groups that do not clearly meet the criteria will be asked to apply in later semesters. Applicant organizations are strongly encouraged to visit the office hours of the Vice President for Organizations or the Organizations Recognition Committee Chair to discuss their organization’s standing before submitting an application.
MEMBERS: The organization must have at least ten, committed members that regularly attend programming hosted by the organization. These members must be students actively engaged with the organization. Those who have just attended an interest meeting or who are simply subscribed to a listserv will not be considered members to this end.
SUSTAINABILITY: The group must show evidence of sustainability over a period of years, unless the group’s objectives are short-term in nature. This entails that the group has hosted a minimum of three meetings and/or programs that are regularly attended by at least the required ten members before the organization submits an application for CIO status. Only events directly related to the mission of the organization will count toward this requirement, such as business-oriented meetings, fundraisers, and competitions. Interest meetings and social gatherings will not be considered programs directly related to the mission of the group. Organizations should keep records of the eligible events, including photos, videos, presentation slideshows, and agendas. In addition to requesting evidence of events, a member of Student Council may shadow a meeting of the organization during the application process. The organization should prepare a thorough business plan that outlines fundraising and intended expenditures of the group.
LEADERSHIP: There must already be an established leadership team of officers as outlined in the submitted constitution. At the minimum, this must include a president and financial officer, or parallel positions.
CONSTITUTION: The organization must submit a complete, up-to-date constitution that reflects the current practices of the organization. It should contain descriptive instructions of the organization’s procedures as pertaining to its mission, membership requirements, officer positions, elections, meetings, finances, advisors (if applicable), and the amendment process. The constitution must be consistent with the information presented in the application and during interviews.
NONDUPLICATION: A proposed organization must not duplicate the mission of another organization in existence at the University. In evaluating this, Student Council will look to the constitutions of the organizations, their activities, and information registered with the atUVA platform and provided in the CIO Census.