STUDENT COUNCIL S.A.F. APPROPRIATIONS

THE SAF GUIDELINES HAVE BEEN UPDATED IN ADVANCE OF THE 2018 – 2019 SCHOOL YEAR. PLEASE READ THE UPDATED DOCUMENT THOROUGHLY.

The purpose of the Student Activity Fee (SAF) is to provide financial support for student organizations that are related to the educational purpose of the University of Virginia. As a mandatory student fee, the monies collected by the University for funding student activities are public funds that must be administered in a manner consistent with the educational purpose of the University as well as with state and federal law.

The SAF is a fee, half of which is collected each semester in addition to the tuition of all full­-time students at the University of Virginia. The Appropriations Committee of Student Council allocates these monies pursuant to its own guidelines and those established by the Board of Visitors.

Please review the SAF Guidelines thoroughly before requesting funding. This website exists to help navigate the SAF Guidelines. While the web content should exactly mirror the contents of the document, please contact us if you discover any discrepancies or seek clarification. Should you have any questions regarding the Appropriations process after reviewing the content, please email cio-appropriations@virginia.edu.


  • SAF Guidelines

    • The SAF Guidelines are a comprehensive guide to assist student groups that receive money from the Student Activity Fee.

  • Introduction to the SAF

    • A brief history of the Student Activities Fee and its purpose.

  • Eligibility for funds

    • Determine whether your organization is eligible for SAF Funds.

  • Uses of funds

  • Applying for funding

    • Appropriations Schedule: Organizations have several opportunities to request funding throughout the year. Which option is best?

    • Submitting a Budget: The first step to receiving funding is submitting a request.

    • Hearings and Deliberations: The Appropriations Committee will determine the eligibility of the funding request.

    • Understanding Your Allocation: The funding process can be confusing. Make sure you understand how much money your organization can spend.

    • Reallocating Approved Funds: Organizations may reallocate approved funds from one approved expenditure to another at the discretion of Student Council.

    • Appeals: Once an allocation has been made, you may file an appeal of specific expenditure approvals.

    • Funding Calendar: Dates for the Semiannual and Rolling Rounds.

  • Accessing Allocated Funds: The vast majority of SAF funds are reimbursement-based. Make sure you are familiar with the policies and procedures to receive yours.

  • Board of Audit and Management: All SAF-recipient organizations are eligible for audit by the Student Council Board of Audit and Management.

  • Glossary of Terms

  • Important Forms

    • CIO Census: All CIO’s must complete the CIO Census annually to be eligible for funding.

    • Funding Request Form: Please download, complete, and submit this document to atUVA as a funding request.

    • Gas Mileage Reimbursement Form: Please download, complete, and attach this document to your purchase requests to be reimbursed for gas mileage.